Wedding Rental Checklist

Looking for a wedding rental checklist? We’ve collected the best free templates available online.

You are getting married – congratulations!

One part of your plans are to rent a wedding venue and hire a caterer.

But, you’re not sure what is included in renting a wedding venue and whether it’s worth it.

This is where a wedding rental checklist can come in handy!

Wedding Rental Checklist

Because weddings can get pricey, you can try to keep expenses in check by renting the items that you will need, rather than buying them.

Also, with the amount of work that goes into organizing a wedding, and trying to juggle the details of the wedding and reception venue, the guest list and the menu, it might be a good idea to use a wedding rental checklist.

It is a great tool to navigate the process and make sure you have all the equipment you need for your big day.

Wedding Rental Checklist 101

What is a wedding rental checklist?

A wedding checklist used to ensure that all the wedding items are ordered, delivered and returned in good condition.

Why is a wedding rental checklist important?

A wedding rental checklist is important in making sure that all the necessary wedding items and items to look out for when renting a wedding venue are taken care of before the day of the wedding.

What should be included in a wedding rental checklist?

The checklist that’s needed to make your wedding rental a success includes the following: audio/visual items like projector, speakers and microphone, then chairs, tablecloths, napkins, fire extinguishers, glassware…

Wedding Rentals Checklist

Don’t worry too much about what to include in your checklist.

Here are a collection of useful wedding rental checklists to use for inspiration:

Wedding rental checklist #1

All the way from tables to barware, we’ve got you covered! It’s important to have a wedding rental checklist to keep track of everything you’ll need on the big day!

Get the checklist →

Wedding rental checklist #2

Your reception venue may not have all of the necessities, like tables, chairs, and linens, so you may want to update the decor and include a few more items.

Use this detailed checklist to make a list of everything you’ll need to rent, and then place an order with a reputable rental business.

Get the checklist →

Wedding rental checklist #3

A flawless wedding isn’t simple to achieve, but everyone deserves it.

Planning a wedding requires months of preparation and coordination, from deciding on locations and guests to selecting menus and caterers.

In most cases, you’ll be asked to bring at least a few things to the event, depending on the venue.

Here is a We’ve compiled wedding rental checklist for you to help you remember what you may need while you’re working out the details.

Get the checklist →

Wedding rentals checklist sheet

Choosing what to hire for a wedding is an often-overlooked aspect of the planning process.

Your guests won’t have chairs to sit on, cups to drink from, or utensils to dine with if you don’t keep to a wedding rental checklist.

If you want to keep your wedding budget in check, consider renting these and other services instead of buying them from a reputable full-service wedding rental business.

Make sure you have everything you need for your big day with our handy wedding rental checklist.

Get the checklist →

Rental and decor checklist

Some venues may provide tables, chairs, tablecloths, and basic décor, while others may not.

Everything from chic lounge furniture to stunning chargers and centerpieces may be rented from an event rental and décor business.

Here is a list of questions to bring up during your meeting with a local rental business, as well as a Wedding Rentals Checklist and Timeline, to help you plan your big day.

Get the checklist →

Wedding Rental Checklist PDFs

Wedding Rental FAQs

Is it cheaper to rent or buy linens for a wedding?

Purchasing your table linens is far less expensive than renting them for a celebration.

There is a 50% to 100% price difference between renting tablecloths, chair coverings, and table runners compared to purchasing them.

How can I make my wedding look expensive?

  • Look around your house for decorative items
  • Make the most of your flowers by repurposing them
  • Use your friends and family as a resource
  • You can’t go wrong with making it shiny!
  • Make your linens more opulent
  • Bring in some color
  • Make your writing fancy

How much do you spend on decorations for a wedding?

Wedding decorations often cost between $2,000 and $10,000.
Flowers, centerpieces, ceremony décor, and more may all be included in this budget.
The typical cost of wedding decorations may vary widely.

You might also like:


Think I’ve missed a wedding rental checklist? Or maybe you’ve made your own that isn’t on the list? Just let me know and I’ll add it.

Remember, I didn’t make any of these things, I just collected them. So please thank the creators themselves if you find them useful for your wedding 🙂

Still want more? Check out the other wedding checklists